RFP: SJVLS 24-001: Microsoft Licensing Consultant


The San Joaquin Valley Library System (SJVLS) seeks proposals for consulting services with the purpose of procuring, supporting, and distributing Microsoft licensing, products, and services to the SJVLS member libraries. SJVLS’s current licensing needs relate to upgrading servers to Windows Server 2022 and determining the appropriate number of CALs needed to be in compliance with Microsoft license terms.


SJVLS serves the public library systems of Fresno, Kern, Kings, Madera, Merced, Mariposa, and Tulare Counties, and the city/district libraries of Coalinga-Huron, Porterville, and Tulare. In all, SJVLS represents 10 library jurisdictions and 106 individual library locations including large urban, medium city/suburban, and small, isolated rural libraries. [See https://www.sjvls.org/library-locations for a map of branch locations.]

SJVLS attempts to provide the member libraries with services that can be performed more economically as a consortium than as individual libraries. These services will be delineated below in the scope of work.

Vendor Teleconference Instructions

A vendor teleconference was held on Monday, August 21, 2023 at 1:00 pm Pacific time.

Teleconference notes and answers to questions are available.

Request Interpretations or Corrections

Requests for clarification, interpretation, or correction may be submitted via email to kevin.nelson@sjvls.org

Closing Instructions

All submissions must be received by the date and time indicated as the Closing Date in the Key Dates section below. Proposals and quotes should be submitted to:
San Joaquin Valley Library System
2420 Mariposa Street
Fresno, CA 93721


RFP Issue Date: Monday, August 7, 2023
Vendor Teleconference: Monday, August 21, 2023 at 1:00 pm Pacific time
Deadline for Written or E-mailed Requests for Interpretations or Corrections of RFP: Friday, August 18, 2023
Response to Questions Posted: Thursday, August 24, 2023 - Teleconference notes
RFP Closing Date: Thursday, September 7, 2023 at 3:00 pm Pacific time
Status: The RFP closed without a contract being awarded.

View PDF of RFP