SJVLS Enterprise Systems

Enterprise System Catalog

Senate Bill 272 - California Public Records Act

Approved by California Governor Jerry Brown on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring state and most local government agencies to create a catalog of Enterprise Systems by July 1, 2016, with annual updates.  

Enterprise System

An Enterprise System, as defined by Senate Bill 272, is a software application or computer system that collects, stores, exchanges, and analyzes information an agency uses that is both of the following:

A multi-departmental system or a system that contains information collected about the public

A system that serves as a 'system of record' or an original source of data within an agency

Requirements

  1. Create a catalog of enterprise systems containing:
    • Current system vendor
    • Current system product
    • System’s purpose
    • Description of categories or types of data
    • Department that is the prime custodian of the data
    • Frequency that system data is collected
    • Frequency that system data is updated
  2. To make the catalog publicly available upon request
  3. To post the catalog in a prominent location on the agency’s website

To read the text of Senate Bill 272: California Legislative Information Site: Senate Bill 272

SJVLS Enterprise System Catalog

San Joaquin Valley Library System Enterprise Systems
Vendor Product Purpose Type of Data Primary Custodian Data Collection Frequency Data Update Frequency
SirsiDynix Horizon Enable standard library operations Library user and library item information SJVLS ILS support Daily Daily
SirsiDynix Horizon Information Portal Public access to library services Use statistics, library user saved lists SJVLS ILS support Daily Daily
SirsiDynix Enterprise Public access to library services Library user saved lists SJVLS ILS support Daily Daily
SirsiDynix BlueCloud Analytics Reporting from Horizon system Library item and library use information, personally identifiable user information not collected SJVLS ILS support Daily Daily
TalkingTech i-Tiva Telephone notifications Log of phone notifications SJVLS ILS support Daily Daily
Microsoft Outlook 365 Email Email SJVLS IT Daily Daily
BMC Software Track-It! Help deks and asset management Computer inventory and help desk tickets SJVLS IT Daily Daily
OCLC EZproxy Database access control Remote website traffic log SJVLS ILS support Daily Daily