Automation Committee
September 30, 1998


Present:	Kay Anthony, John Kallenberg, Laura Gardner, Ivan Edelman, Camille Turner, Carolyn Johnson, Judi Hill, Keith Boettcher, Mary Ellen Huls
1.The meeting was called to order and introductions followed.
2.Projects for Discussion & Action
a.PAC4WIN - Now that Dynix upgrades are finsihed PAC4WIN  can be loaded.   Mary Ellen will order a copy of the diskette and documentation for each jurisdiction assuming the budget is not a problem.  She estimated the cost at $25 each.  There may be security issues if loaded on Windows NT, and she explained.  She will send a quick start cheat sheet to each member.  Will schedule a meeting once everyone has used it to talk about any problems.
b.Release 172 features - Copies of the system administrator guide pages for Release 172 were distributed, and Mary Ellen discussed  the two major features.
c.WEBPAC - Still waiting for the NetConnect box upgrade to be scheduled before WEBPAC is implemented.  The Z39.50 server didn't make it through the upgrades.   It should be installed before the forms are due for some of the state database funding, probably in mid-October.   
d.InFoTrac SearchBank Implementation - The web version is up and running.  Distributed an information sheet.   Working on adjustments for the dumb terminals.   It's up and running now.  Updates will be sent periodically.  Mary Ellen recommends making it available only for reference staff right now.   The patron authentification feature is not working at this time.   
e.Y2K - Mary Ellen distributed information from Ameritech about Y2K services they are providing.
Every router will need to be checked.  Will do memory and IOS upgrades.  
Terminal servers are OK. Staff will check every piece of equipment, every pc to make sure its compliant.  Ameritech has a software program to run against PCs to figure out of they're Y2K compliant. 
Mary Ellen and Keith will set up a Web page linked off the SJVLS page to keep people informed on Y2K readiness status.
f.System Communications Form - As a followup to discussion at the August meeting, Mary Ellen distributed a handout outlining procedures during "down" times.   She asked that this information be duplicated and sent to branches.  She distributed forms to be completed by each jurisdiction and returned to her.
g.TeleCirc - Ameritech has proposed that SJVLS have one server in each LATA.  There are currently 4 LATAs.  Will be talking with phone companies to get an idea of the costs of dialing in and dialing out.
Ameritech has proposed buying two servers as part of the settlement agreement with SJVLS, and this is one option the System may want to consider.
3.Request for Presentation on Managed Network and Asset Management Services - John will contact the Network Diagnostic Clinic to schedule the presentation.
4.Consultant Services - John  suggested three major areas to discuss with a consultant or multiple consultants.  1)  Library automation applications - Ameritech software and future direction;  2) Network issues and telecommunications - What are the local needs for automation services?;  3) What standards does the System want to impose of itself related to automation activities, e.g., standardize the fact that will be using office automation and educational software.  
Library of California legislation recently approved may have an impact on activities to be considered.
The video conferencing project was awarded by the State Library.  Council may want to consider a consultant for this project.
5.Gates Foundation - Mary Ellen has submitted all data to the State Library.  Mary Ellen, Ivan, and John will be receiving updates from the State.   The process is expected to be that the State applies to Gates.   A grant workshop will follow some time later.
6.Status Reports  - Other Committees
a.Catalog Committee - No report.
b.Reference Committee - No report.
c.Circulation Committee - The Council approved the committee's request for special programming.   A legal opinion has also been received concerning bankruptcy issues brought up by the committee.
7.Other
Ameritech sale of PC's - Fresno no.    Coalinga may be interested in purchasing.  
Problem with reading barcodes.
8. Announcements
The next meeting will be on November 18 in Visalia.
9.Adjourn - The meeting was adjourned to lunch.