August 26, 1998

Present: Kay Anthony, John Kallenberg, Laura Gardner, Ivan Edelman, Camille Turner, Judy Hill, Keith Boettcher, Marge Rump, George App, Mary Ellen Huls, Jane Cochran, Jeff Rangel

1. Call to order and introductions

2. Projects for Discussion & Action -

• a. TeleCirc - Fresno has funding in its 1998-99 budget. Settlement money from ALS may be available for this use. Implementation design being developed by ALS. The issues to be considered include the number of servers, location, relationship to LATA's and local calling areas. Members were also interested in the options based on agency and patron choice.

• b. VISTA II - Will not exist by the end of 1998. SJVLS will move to Direct Access via the Internet and a recommendation will be presented to Council in September. Concerns have been raised about the use of the arrow keys on OPAC dumb terminals. Currently there are key locks on these dumb terminals. We will need to reactivate the arrow keys by replacing key locks with arrow keys. Some terminals have glued key caps and members are to research the extent of this problem.

• c. WEBPAC - Sun workstation release announced which will allow implementation of WEBPAC. The current hardware can only support 65 simultaneous users. It was agreed to focus use on home users and in library use will be an appropriate use.

PAC for windows will be used in the library for patrons and staff as needed. To use this ALS software, the workstation needs to be on Windows 95/98/NT. Training session for staff will be scheduled.

• d. System Upgrades - Staff have scheduled the VMARK upgrade and release 172. HP OS upgrade pending which will make the server year 2000 compliant.
• e. Communications during site/system problems - After discussion, it was agreed that when the system is down on weekends, members will call for status updates to Mary Ellen's voice mail where this information will be posted. During the course of a problem resolution when the Dynix server is down, e-mail on the Internet will be sent to keep key staff and members up to date. System messages on Dynix will also tell members and staff of the status of other servers (eg. the NetConnect or Internet server).

Mary Ellen will also prepare appropriate 'cheat sheets'. The on call list will also be updated.

• f. Security - A review of the recent problems was discussed. Discussed the need to tighten security through the use of new passwords, a review of security access policies, and staff education. After the discussion, it was agreed to form a subcommittee composed of Keith Boettcher, Ivan Edelman and one other member to prepare a SJVLS Security Policy and Procedures.

3. Request for Presentation on Managed Network and Asset Management Services - The committee agreed to invite NDC (Network Diagnostic Clinic) to give a presentation. John will schedule the presentation for a future meeting.

4. Technology Planning Process - Mary Ellen referred to the handouts in the packet and requested that members use these to prepare their requests to the system for new services, hardware, etc. This information will be used as a base-line for the plans for upgrading and enhancing the system.

5. Consultant Services - John Kallenberg asked the members to consider the elements they would like considered by one or more consultants in developing the new plans for the system. Staff will prepare a draft of ideas to focus discussion at a future meeting.

6. Status Reports Other Committees -

• a. Catalog Committee - None.
• b. Reference Committee - Evaluation of the new periodicals service is complete and a recommendation to Council is being prepared by staff which will include costs. The recommendation is scheduled to go before Council at its September Meeting.
• c. Circulation - A revised recommendation is being prepared for Council requesting special programming to show birth date in an appropriate place to help distinguish between patrons of the same name.

7. Other

• a. The recruitment for Pat Forcella's replacement is in the hands of the Fresno County Personnel Department. Mary Ellen will be letting members know any necessary procedural changes in the interim.
• b. The issue of indexing by type of material such as video, audio, and large print was raised. This issue was referred to the Catalog Committee and the Reference Committee.

8. Announcements - Next meeting will be September 30 in Visalia.

9. Adjourn - The meeting was adjourned to lunch.