SJVLS Administrative Council
October 5, 2001

The SJVLS Administrative Council met at the Tulare County Library on October 5, 2001.

Council members present: Kay Anthony, John Kallenberg, Diane Duquette, Linda Sitterding, Brian Lewis, Steve Fjeldsted

Council members excused: Jacque Meriam, Carolyn Johnson

Council members absent: Michael Stowell

Others present: Mary Ellen Tyckoson, Monica Thomas

1. Call to Order:
   The meeting was called to order by Chair Brian Lewis.

2. Adoption of Agenda:
   It was moved, seconded and carried to adopt the agenda as presented.

3. Comments from the Public: None.

4. Approval of Minutes: The minutes of September 7, 2001 were approved.

5. ACTION ITEMS FOR THIS MEETING
   1. Heartland Plan of Service Revisions: When the Heartland Board met last week they voted to reduce their budget by $10,000 based on information from the state. The Plan of Service was not changed due to salary savings for the service contract in the reference center program. Staff will need to make sure that the expenditure level of funds balances with the actual income. SJVLS will bill Heartland now that the amount is known once the final budget is known. There is, however, a $3,000 increase in the proposed delivery cost. There are no changes in the training budget or in the telecommunications program.

   2. During Council discussion the idea of hiring temporary staff to manage projects was mentioned. One suggestion was the possibility of hiring temporary networking staff to relieve some of Keith’s time so he can take over some of the projects Mary Ellen is working on.

   3. In telecommunications, a piece of equipment needs to be purchased for Heartland to have Internet connectivity from its office. Also, Tulare County needs Internet and email access from its Literacy center to the rest of SJVLS and its own operation. To solve this problem, Mary Ellen proposed a wireless bridge at an estimated cost of $7,000. The Heartland Board approved setting aside money for their part of this bridge.

   4. After discussion, it was moved by Fresno County, seconded by Kern County, to direct staff to proceed with the purchase of a wireless bridge to implement electronic access to the Heartland office and to the SJVLS Tulare County Literacy site for 50% of an amount of up to $8,000. The funds to cover this expense are to come from the maintenance budget savings. The vote was tabled until another member arrived since Kay Anthony would not be able to vote on this motion. After Steve Fjeldsted arrived and had an opportunity to review this item and ask questions, the Chair asked for a vote. Motion carried. Coalinga abstained.

   5. Recommendation to purchase "Enriched content": Mary Ellen recommended that Council approve purchase of "Enriched content", a subscription service that provides book cover images, tables of contents, summaries, author biographies, and book reviews to the online catalogs. It was moved by Kern County, seconded by Coalinga, and carried to approve the purchase of "Enriched content" as recommended. The order has to be placed by November 20, and it is a one year subscription. This service will not be operational until iPAC is installed, and the cost will be covered by the savings in the maintenance budget.

6. STATE LIBRARY
   No report

7. REPORTS FROM STAFF AND COMMITTEES
   1. Chair: No report.

   2. Administrative Officer:
      01-02: John Kallenberg said that employee costs are going up as of October 1 based on Fresno County’s Retirement System actuarial study. Negotiations with employee groups will be known at the end of the month, and cost of living salary adjustments will also be known by then.

      E-rate: A majority of the PacBell bills are coming in now and Mary Ellen anticipates the System will not owe anything for the next 7-8 months. There was some discussion about credits from some of the other service providers. At some point Council will discuss the whether to drop member contribution rates or putting this money into a reserve account, or other options.

      Recruitment to fill positions: Chad McCully was hired as a Sr. Library Assistant in SJVIS to fill the position vacated by David DeLaurant. Some of his duties will include updating informational web pages, News & Clues, databases, and answering questions.

      Vehicles: Council members reviewed samples of logo designs and slogans for the delivery vans. John will take the comments he received and work with Fresno’s graphic artist on some revisions and return to Council for another review.

8. Reference Coordinator/CORE Administrator: Staff has been out doing orientations for Heartland to teach people how to send in questions. The new librarian trainee, Kathleen Smith, is working part time there and part time for Fresno. Mary Ellen said staff has been discussing who will oversee the second year of the YA grant project.

9. ValleyCat Manager: Everything has been on hold while staff has been working on the cutover to the new ISP and Dynix server. Mary Ellen extended thanks from the staff to everyone for their patience and cooperation. They may try to do the cutover to the new ISP on October 8th.

10. Migration Team: Jeff Crosby is the chair. He may be attending future Council meetings to bring reports from the group. They will be sending a recommendation to the Council on some changes and some other recommendations related to the size of the PURF files for migration.

11. Committee Reports
    1. Reference Committee: Council members received copies of the September 29, 2001 draft minutes. Kern County asked about the Reference Committee’s work on researching filtering tools.
    2. Children's and Youth: No report.
    3. Automation Committee: Council members received copies of the August 29, 2001 minutes.
    4. Circulation Committee: No report.
    5. Collection Development Committee: No report.
    6. Cataloging Committee: Council members received copies of the July 19, 2001 minutes.

12. Announcements
    1. The next meeting will be held on November 9, 2001 in Visalia. The meeting date was changed from the regular first Friday of the month due to the CLA conference schedule.
    2. Fresno staff will review their draft Internet policy on October 22, and then they will forward it to Council for information.

13. Adjournment
    There was no further business and the meeting was adjourned.